What Not To Write

Knowing how to write a clear, persuasive letter, email or other form of communication is hugely valuable. However knowing what not to write is just as important.

These recommendation apply to a letter – formal typed, semi formal email, informal handwritten; a blog; an email or a comment to a post on social media.

Never write and send something in anger. We are all passionate individuals and at times we can get angry but writing and sending an angry communication is not a good idea. 

Instead write down your feelings, thoughts, reasons and frustrations somewhere private and leave them there. Often if you come back later when you are not angry and review your words then it may be appropriate to write a letter without negative emotion.

Avoid writing something to elicit pity. It doesn’t usually work and just creates concern, upset and uncertainty in the recipient. Again, write this kind of information somewhere private and leave it there.

Using inappropriate language is another faux par i.e. swear words.

Similarly refrain from writing aggressively to avoid being considered bossy or a bully.

Carefully consider the tone and style of your communication and exactly what you want to say. Remember to tailor your language to the audience or person you are writing for, for example using formal rather than flowery language in a communication to a client or authority.

Something else to be wary of is pushy, hard sell writing. There is nothing more off putting than an unwarranted, long-winded and unnecessary sales pitch. Generally these types of communication end up straight in the bin.

Can you think of any other examples of what not to write? If so please comment below.